Weekly timesheet
For hourly employees on a standard workweek who clock in and out with a meal break. Each day records four punches and the hours worked; the template totals the week, treats hours above 40 as overtime, and calculates gross pay from the hourly rate.
- Fields
- 67
- Pages
- 1
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- The week-ending date your payroll uses
- Time in, lunch out, lunch in and time out for each day worked
- Hours worked each day as a decimal
- The employee's hourly rate
What's inside
67 fields, ready to fill
- 49Typed answersnames, addresses, descriptions
- 10Dateschecked as real dates
- 6Calculatedfill themselves from other fields
- 2Signaturessignature and initials
4 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Weekly timesheet
- 1
Set the week
Enter the employee details and the week-ending date (often Saturday or Sunday, depending on your payroll).
- 2
Record punches
For each day, write the day and date, then time in, lunch out, lunch in and time out, such as 8:00, 12:00, 12:30, 4:30.
- 3
Enter daily hours
Type the hours worked that day as a decimal. In the example above, that is 8.0.
- 4
Review overtime
Total hours, regular hours (up to 40) and overtime (above 40) calculate automatically.
- 5
Calculate pay and sign
Enter the hourly rate to see gross pay, then the employee and supervisor sign.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Weekly timesheet: questions people ask
Why doesn't the sheet calculate hours from the punch times?
Clock times are recorded for the audit trail, and rounding and break rules differ by employer. You enter the daily hours, and the sheet does the weekly math.
Is overtime always over 40 hours a week?
That is the federal rule for non-exempt employees. Some states add daily overtime, for example over 8 hours in a day in California. Adjust the overtime figure if your state requires it. This is not legal advice.
Are meal breaks paid?
Bona fide meal periods of 30 minutes or more are generally unpaid under federal law; short breaks are paid. State laws may require meal breaks. Check your obligations.
Can I use this for multiple employees?
Use Fill PDF from Excel to create one prefilled timesheet per employee from a roster.
Ready when you are
Fill the Weekly timesheet now — no account to start.