Timesheet
A flexible timesheet for hourly employees and part-time staff when the pay period does not fit a fixed weekly grid. Each line is a date and what was worked; regular and overtime hours total automatically, and gross pay is estimated from the hourly rate with overtime at time and a half.
- Fields
- 99
- Pages
- 2
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- Employee name, ID and department
- The pay period start and end dates
- Hours worked each day, split into regular and overtime
- The hourly rate, if you want gross pay calculated
- The supervisor who approves the hours
What's inside
99 fields, ready to fill
- 55Typed answersnames, addresses, descriptions
- 20Dateschecked as real dates
- 22Calculatedfill themselves from other fields
- 2Signaturessignature and initials
5 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Timesheet
- 1
Fill employee and period
Enter the employee's name, ID and department, then the first and last day of the pay period.
- 2
Enter each workday
One line per date worked: a short description, regular hours and any overtime hours as decimals (7.5, not 7:30).
- 3
Check totals
Line totals and period totals add up automatically. Make sure they match your records.
- 4
Calculate pay
Enter the hourly rate. Regular pay, overtime pay at 1.5× and gross pay calculate. Gross pay is before taxes and deductions.
- 5
Sign and approve
The employee signs to certify the hours, then the supervisor signs to approve. Use Request signatures for remote approval.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Timesheet: questions people ask
When is overtime owed?
Under the federal Fair Labor Standards Act, non-exempt employees earn overtime at 1.5 times their regular rate for hours over 40 in a workweek. Some states, such as California, also require daily overtime. This is not legal advice.
Does gross pay include taxes?
No. Gross pay is before withholding and deductions. Payroll calculates net pay.
Can the employee sign electronically?
Yes. Fill the timesheet, sign it in the editor, then send it to the supervisor with Request signatures.
Which timesheet should I use for a fixed weekly schedule?
Use the weekly timesheet, which records in and out times for each day and splits overtime above 40 hours automatically.
Ready when you are
Fill the Timesheet now — no account to start.