4 templates · Fillable PDF
Estimate and quote templates
Fillable estimate and quote templates with line items, validity dates and an acceptance signature. Labor, materials and tax total automatically as you type.
Reviewed
Estimate and quote templates
Estimate
67 fields · 2 pages · General (US)
Fillable estimate with job description, line items, tax, a stated allowance for variance and an optional customer approval. Totals calculate as you type.
Price quote
91 fields · 2 pages · General (US)
Fillable price quote for products with SKUs, per-line discount, shipping, lead time and an acceptance block where the buyer signs and adds a PO number.
Construction estimate
132 fields · 4 pages · General (US)
Two-page construction estimate with labor, materials and subcontractor tables, contingency, overhead and profit, exclusions and a payment schedule.
Job quote
32 fields · 2 pages · General (US)
One-page fixed-price job quote for service calls and small jobs: scope, included and excluded items, start date, warranty and the customer's go-ahead signature.
Before you pick one
Choosing the right estimates & quotes template
Estimates and quotes are sent before the work starts. An estimate is an informed approximation that can change as the job is scoped; a quote is a fixed price for a defined scope, usually valid until a stated date. Contractors, agencies, repair shops and product sellers use them to win work and to set expectations that later become the invoice.
A good quote states exactly what is included, what is not, how long the price holds, and how the customer accepts it. PDFBetter's estimate and quote templates are original fillable PDFs with separate labor and materials tables where trades need them, automatic subtotals and tax, and a customer acceptance signature. Send one for signature straight from the editor.
Estimate and quote templates: questions people ask
What is the difference between an estimate and a quote?
An estimate is a best guess that can change once work begins. A quote is a fixed price for a stated scope that holds until its expiry date, unless the scope changes.
Is a signed quote a contract?
Often a signed quote is accepted as an agreement, but enforceability depends on its terms and your jurisdiction. For larger jobs, pair it with a service agreement. This is not legal advice.
How do I get the customer's acceptance?
Use Request signatures to send the quote. The customer signs the acceptance block in the browser and both of you receive the completed PDF.
Can I turn an accepted quote into an invoice?
Copy the line items into an invoice template with the same columns. Keeping the quote number on the invoice helps the client match the two.