Contractor timesheet
For independent contractors and agencies whose clients approve hours before an invoice is paid. It ties every line to a project or task code from the client's contract, calculates the billable amount, and ends with the client's approval so the invoice that follows is not questioned.
- Fields
- 101
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- The client, contract or PO number and the billing period
- Project or task codes the client uses
- Hours per task per day and the rate for each
- The client contact who approves time
What's inside
101 fields, ready to fill
- 65Typed answersnames, addresses, descriptions
- 18Dateschecked as real dates
- 16Calculatedfill themselves from other fields
- 2Signaturessignature and initials
6 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Contractor timesheet
- 1
Reference the contract
Enter the client, contract or PO number and the billing period.
- 2
Log billable time
For each day and task, enter the date, task code, a description, hours and rate. Amount calculates per line.
- 3
Review totals
Total hours and total billable amount appear under the table.
- 4
Get client approval
Sign as the contractor, then send to the client approver with Request signatures. Attach the approved timesheet to your invoice.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Contractor timesheet: questions people ask
Is a contractor timesheet the same as an employee timesheet?
No. Contractors are not on payroll and do not earn overtime under wage laws. This sheet records billable time for an invoice. Misclassifying employees as contractors carries penalties; this is not legal advice.
Why use task codes?
Clients often budget by project or cost center. Codes let their finance team allocate your time without asking you.
Should non-billable time be included?
Only if your contract asks you to report it. Otherwise list billable time only.
Can I bill different rates?
Yes. The rate is per line, so travel time, onsite work and remote work can carry different rates.
Ready when you are
Fill the Contractor timesheet now — no account to start.