6 templates · Fillable PDF
Receipt templates
Fillable receipt templates for sales, cash, rent, deposits and donations. Record who paid, how much, when and how, then sign and send a PDF copy in minutes.
Reviewed
Receipt templates
Sales receipt
57 fields · 2 pages · General (US)
Fillable sales receipt with item lines, sales tax, payment method, amount tendered and change due. For markets, pop-up shops and small retail without a POS.
Cash receipt
11 fields · 1 page · Any
Simple fillable cash receipt: received from, amount in figures and words, purpose, balance remaining and the receiver's signature. One page, ready to print.
Rent receipt
20 fields · 1 page · General (US)
Fillable rent receipt with property, rental period, rent due, late fees, other charges, amount paid and balance. Landlord signs; tenant keeps proof of payment.
Donation receipt
18 fields · 2 pages · United States (federal)
Fillable donation receipt for 501(c)(3) nonprofits with donor, date, cash or property gift, and the goods-or-services statement donors need for tax records.
Payment receipt
56 fields · 2 pages · Any
Fillable payment receipt that applies one payment across one or more invoices, showing each invoice's amount, the amount applied and any unapplied credit.
Deposit receipt
24 fields · 2 pages · General (US)
Fillable deposit receipt for bookings, custom orders, layaway and security deposits, with refund terms, balance due date and both parties' signatures.
Before you pick one
Choosing the right receipts template
A receipt is proof that money changed hands. Landlords use them for cash rent, nonprofits for donor acknowledgments, small shops for in-person sales, and contractors for deposits taken before work starts. A useful receipt names both parties, shows the amount in numbers, records the payment method and date, says what the payment was for, and is signed or initialed by the person who received the money.
PDFBetter receipts are original fillable PDFs sized for one transaction. Sales receipts add line items and sales tax that calculate on their own; rent and deposit receipts include the period or the conditions that matter later in a dispute. Open one in the editor without an account, fill it, sign it, and email or print it.
Receipt templates: questions people ask
What makes a receipt valid?
There is no single legal format. A receipt is most useful when it identifies payer and payee, the amount, date, payment method and purpose, and carries the receiver's signature. Keep a copy for your own records.
Should receipts be numbered?
Yes. A unique receipt number makes it easy to match the receipt to your bank deposit or ledger and to spot a missing or duplicate receipt.
Can I sign a receipt electronically?
Yes. Use Sign PDF to add your signature in the editor, or Request signatures if the payer also needs to sign.
Do donation receipts meet IRS requirements?
The donation receipt includes the statement about goods or services provided that the IRS asks charities to give donors for gifts of $250 or more. Check IRS Publication 1771 for the full rules; this is not tax advice.