Job Offer Letter
For employers making a written job offer after a verbal offer or final interview. It records the key terms clearly and gives the candidate a signature line and deadline to accept.
- Fields
- 31
- Pages
- 2
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- Candidate's name and address
- Job title, department, manager and work location
- Start date and schedule (full-time, part-time)
- Pay rate, pay frequency and FLSA exempt or non-exempt status
- Benefits summary and eligibility date
- Contingencies such as background check or I-9 verification
- Offer expiration date
What's inside
31 fields, ready to fill
- 15Typed answersnames, addresses, descriptions
- 5Dateschecked as real dates
- 9Choicescheckboxes, options, dropdowns
- 2Signaturessignature and initials
11 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Job Offer Letter
- 1
Address the candidate
Enter the candidate's name and address, and your company details in the header fields.
- 2
Describe the role
Fill in title, department, manager, location and schedule.
- 3
Set compensation
Enter the pay rate and basis (hourly or annual), pay frequency and exemption status. Add any bonus or commission in the notes.
- 4
List benefits and contingencies
Summarize benefits briefly and refer to plan documents. Check any conditions the offer depends on.
- 5
Set the response deadline and sign
Sign as the hiring manager and send for the candidate's signature.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This template is a general starting point, not legal advice. Employment laws differ by state and country; have a qualified professional or HR advisor review it for your situation.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Job Offer Letter: questions people ask
Is an offer letter an employment contract?
It can be treated as one if it promises job security or a fixed term. This template includes an at-will statement, which is standard in most US states but does not apply in Montana after a probationary period.
Do I need to state exempt or non-exempt status?
It is not always legally required in an offer letter, but stating it helps avoid overtime disputes. Several states require written notice of pay rate and payday at hire.
Can the candidate sign electronically?
Yes. E-signatures on offer letters are widely used and generally valid under US federal and state law.
Can I include a non-compete in the offer?
This template does not. Non-competes are banned or restricted in a number of states, and rules change frequently, so use a separate agreement reviewed by counsel.
What about Form I-9?
New hires must complete Form I-9 by their first day of work, with the employer reviewing documents within three business days of the start date. The offer can be contingent on it.
Ready when you are
Fill the Job Offer Letter now — no account to start.