2 templates · Fillable PDF
Purchase order templates
Fillable purchase order templates with vendor, ship-to, item numbers and approval signatures. Quantities, prices and the order total calculate as you type.
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Purchase order templates
Purchase order
104 fields · 3 pages · General (US)
Fillable purchase order with vendor, ship-to, item numbers, units, tax, shipping and an approval signature. Line totals and the PO total calculate for you.
Blanket purchase order
154 fields · 3 pages · General (US)
Fillable blanket purchase order with agreement period, not-to-exceed limit, agreed unit prices, authorized callers and a release log showing remaining funds.
Before you pick one
Choosing the right purchase orders template
A purchase order is the buyer's written commitment to buy specific goods at agreed prices, sent before the vendor ships. Small businesses, schools, restaurants and nonprofits use POs to control spending, give vendors a reference number for invoices, and match what was ordered against what arrived and what was billed.
The PDFBetter purchase orders are original fillable PDFs with vendor and ship-to blocks, item or SKU numbers, unit of measure, and totals that include tax and shipping. The blanket PO covers repeat purchases against a spending limit over a period. Add an approver signature in the editor or route the PO for approval with Request signatures.
Purchase order templates: questions people ask
When does a purchase order become binding?
Generally when the vendor accepts it, in writing or by shipping. Terms vary by contract and jurisdiction; this is not legal advice.
How should PO numbers work?
Use a unique, sequential number and ask vendors to quote it on every invoice and packing slip so receiving and accounts payable can match documents.
What is a blanket purchase order?
A blanket PO authorizes repeated purchases from one vendor up to a spending limit over a set period, so you do not issue a new PO for every delivery.
Can the approver sign electronically?
Yes. Send the filled PO with Request signatures and the approver signs in the browser. The completed PDF includes a certificate of completion.