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InvoicesGeneral (US)Original PDFBetter template

Hourly invoice

For anyone who bills a single hourly rate: tutors, virtual assistants, bookkeepers, handymen and caregivers. The invoice doubles as a time log, so the client sees each session's date, times and hours, and the total is simply hours times your rate.

Fields
89
Pages
2
Paper
Letter
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Before you start

What you need to fill it in

  • Your hourly rate
  • The date, start time, end time and hours for each session
  • A short description of what you did in each session
  • The client's name and contact details
  • Any minimum charge or travel fee you agreed

What's inside

89 fields, ready to fill

  • 70Typed answersnames, addresses, descriptions
  • 16Dateschecked as real dates
  • 3Calculatedfill themselves from other fields

5 required — the editor counts down how many are left while you fill.

Instructions

How to fill out the Hourly invoice

  1. 1

    Enter your rate first

    Type your hourly rate in the rate field. Every hour on the log is billed at this rate.

  2. 2

    Log each session

    Add the date, start and end times, what you did, and the hours as a decimal: 1 hour 30 minutes is 1.5.

  3. 3

    Check total hours

    Total hours adds up automatically and labor equals total hours times your rate.

  4. 4

    Add any flat charges

    Enter a travel fee or materials charge in Other charges if you agreed one. Leave it at zero otherwise.

  5. 5

    Set the due date and send

    Fill the due date and how to pay, then download or share the invoice.

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What filling it looks like

The PDFBetter editor in Edit & fill mode: an invoice template with the bill-to details and line items typed in, and each amount calculated from quantity and unit price
  1. Edit & fill, Invite to sign and Create form are three modes of the same editor
  2. Amounts are formula fields: they calculate as you type
  3. The field navigator counts what's left and jumps to the next field

Shown with our invoice template. Sample content; names are fictional.

Written for: General (US)

This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.

Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.

Hourly invoice: questions people ask

Why do I type hours instead of letting it calculate from times?

Start and end times are kept for the client's reference. Breaks and rounding rules vary, so you enter the billable hours yourself and the invoice totals them.

How do I convert minutes to decimal hours?

Divide minutes by 60. 15 minutes is 0.25, 20 minutes is 0.33, 45 minutes is 0.75.

Can I bill different rates on one invoice?

This template uses one rate. Use the consulting invoice when different people or tasks have different rates.

Should I round time?

Follow what you agreed with the client, for example to the nearest quarter hour, and apply it consistently.

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