10 templates · Fillable PDF
HR and employment templates
Fillable job applications, offer letters, onboarding checklists and performance reviews. Collect details and signatures from candidates and employees online.
Reviewed
HR and employment templates
Job Application Form
69 fields · 2 pages · General (US)
General employment application with position, availability, work history, education, references and applicant certification. No protected-trait questions.
Job Offer Letter
31 fields · 2 pages · General (US)
Employment offer letter with title, manager, start date, pay, exemption status, benefits, contingencies and at-will statement. Candidate signs to accept.
Employee Onboarding Checklist
34 fields · 2 pages · General (US)
New-hire onboarding checklist covering paperwork, IT access, workspace, training and 30/60/90-day check-ins, with sign-off by manager and new employee.
PTO Request Form
22 fields · 2 pages · General (US)
Paid time off request form with leave type, dates, hours requested, coverage plan and manager approval. Calculates total hours from days and hours per day.
Employee Performance Review
31 fields · 3 pages · General (US)
Employee performance review with self-assessment, ratings on six competencies, goal results, development plan, overall rating and both signatures.
Employee Warning Notice
31 fields · 2 pages · General (US)
Disciplinary warning form documenting the issue, dates, prior warnings, expected improvement, consequences and employee response with signatures.
Employment Termination Letter
21 fields · 2 pages · General (US)
Termination letter stating the separation date, final pay, benefits continuation, return of property and next steps. Neutral wording, ready to sign.
Exit Interview Form
28 fields · 2 pages · General (US)
Exit interview questionnaire capturing reasons for leaving, ratings on management, pay and workload, suggestions and rehire interest. Optional signature.
Employee Emergency Contact Form
18 fields · 1 page · General (US)
Employee emergency contact form with two contacts, optional medical information to share in an emergency, and permission to contact. Fill and sign.
Employment Verification Letter
24 fields · 2 pages · General (US)
Letter confirming an employee's job title, dates of employment, status and, with consent, pay, for landlords, lenders or agencies. Includes consent line.
Before you pick one
Choosing the right hr & employment template
HR paperwork covers the employee lifecycle: the job application, the offer letter, onboarding checklists, time-off requests, performance reviews and separation documents. Small employers without an HR department need forms that collect the right information without asking questions they should not ask, and that both sides can sign.
PDFBetter HR templates are original fillable PDFs written for small teams. Official government forms such as Form I-9 and Form W-4 are separate and should come from the issuing agency. Employment law varies by state; have unusual situations reviewed by an employment lawyer. These templates are not legal advice.
HR and employment templates: questions people ask
Can I ask about age or salary history on an application?
Federal and many state laws restrict questions about protected characteristics, and several states and cities ban salary history questions. The job application avoids these; check local law before adding questions.
Where do I get Form I-9 and Form W-4?
From USCIS and the IRS. PDFBetter's official forms section opens current versions from the issuing agency so you can fill them in the editor.
Can a new hire sign an offer letter online?
Yes. Send it with Request signatures. The signed PDF and a certificate of completion go to both parties.
Can I collect job applications as an online form?
Yes. Publish the application with Form builder, share the link or QR code, and export responses to a spreadsheet.