Job Application Form
For small businesses, restaurants, shops and nonprofits that want a consistent application for every candidate. It collects what you need to compare applicants and avoids questions that create discrimination risk.
- Fields
- 69
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Position applied for and desired start date
- Applicant contact details
- Availability by day and shift
- Last three employers with dates, duties and reason for leaving
- Education and certifications
- Two or three professional references
What's inside
69 fields, ready to fill
- 49Typed answersnames, addresses, descriptions
- 2Dateschecked as real dates
- 17Choicescheckboxes, options, dropdowns
- 1Signaturessignature and initials
13 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Job Application Form
- 1
Position and availability
Enter the role, desired pay, start date and check the days and shifts you can work.
- 2
Contact details
Enter your name, address, phone and email exactly as you want the employer to reach you.
- 3
Work history
List your most recent jobs first, with dates, title and reason for leaving. Gaps can be explained in the notes.
- 4
Education and skills
List schools, degrees or certificates and any licenses relevant to the job.
- 5
References
Add people who can speak about your work and have agreed to be contacted.
- 6
Certify and sign
Read the certification, check the box and sign.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This template is a general starting point, not legal advice. Employment laws differ by state and country; have a qualified professional or HR advisor review it for your situation.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Job Application Form: questions people ask
Why doesn't this form ask about criminal history?
Many states and cities have fair-chance or "ban-the-box" laws that bar criminal history questions on initial applications. Ask later in the process only where your local law allows it.
Can I ask for salary history?
A growing number of states and cities ban salary history questions. This form asks for desired pay instead.
Can I ask for date of birth or Social Security number?
Avoid it on the application. Age questions create discrimination risk, and SSNs are collected after hire for payroll and Form I-9 purposes.
Can applicants apply online with this form?
Yes. Publish it with the form builder to collect responses, or send the PDF for applicants to fill and sign electronically.
How long should I keep applications?
Federal rules generally require employers to keep applications for at least one year, and longer in some situations. State rules may add more.
Ready when you are
Fill the Job Application Form now — no account to start.