Sales receipt
For sellers who take payment at the time of sale and need to hand or email the customer a receipt: craft fairs, farmers markets, pop-up shops, and service counters without a point-of-sale system. It records what was bought, the tax, how it was paid and, for cash, the change given.
- Fields
- 57
- Pages
- 2
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- Your business name, address and phone
- Each item sold with quantity and price
- Your sales tax rate
- The payment method and, for card or check, the last four digits or check number
- Your return or exchange policy
What's inside
57 fields, ready to fill
- 41Typed answersnames, addresses, descriptions
- 1Dateschecked as real dates
- 14Calculatedfill themselves from other fields
- 1Choicescheckboxes, options, dropdowns
4 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Sales receipt
- 1
Number and date the receipt
Use the next receipt number and the date of sale. Add the cashier's name if more than one person sells.
- 2
Enter items
List each item with quantity and unit price. The amount and subtotal calculate automatically.
- 3
Apply tax
Enter the sales tax rate for your location. Tax and total update.
- 4
Record payment
Choose the payment method. For cash, enter the amount tendered to calculate change; for card or check, enter the reference.
- 5
Give the customer a copy
Print it or email the PDF. Keep your copy with the day's sales.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Sales receipt: questions people ask
Which tax rate do I use at a market or fair?
Generally the rate for the location where the sale happens, which can include state and local rates. Some states require a temporary seller's permit for events. This is not tax advice.
Do I need to include my return policy?
Several states require stores to post or print a return policy if they do not give full refunds. Putting it on the receipt avoids disputes.
What reference should I record for card payments?
Only the card type and last four digits, or the authorization code. Never write the full card number on a receipt.
How is a sales receipt different from an invoice?
An invoice asks for payment that is due later. A sales receipt confirms payment received at the time of sale.
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