Volunteer hours log
For volunteers who need to prove their hours to a school, scholarship committee, employer program or court, and for organizations that verify them. Each entry has a date, activity and hours with the supervisor's initials, and the organization signs a verification at the end.
- Fields
- 91
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- The volunteer's name and contact details
- The organization's name, address and a contact who can verify hours
- Each date, activity, location and number of hours
- Why the hours are being recorded, such as a school requirement
- A supervisor to initial entries and sign the verification
What's inside
91 fields, ready to fill
- 70Typed answersnames, addresses, descriptions
- 17Dateschecked as real dates
- 1Calculatedfill themselves from other fields
- 1Choicescheckboxes, options, dropdowns
- 2Signaturessignature and initials
4 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Volunteer hours log
- 1
Fill volunteer and organization
Enter both, plus a supervisor phone or email the school or program can contact.
- 2
Choose the purpose
Select why hours are being logged. Some programs require their own form; check first.
- 3
Log each shift
Enter date, activity, location and hours. Ask the supervisor to initial each line at the time.
- 4
Total and verify
Total hours calculate. The supervisor signs the verification and adds their title.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: Any
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Volunteer hours log: questions people ask
Will my school accept this log?
Many schools accept a signed log from the organization. Some require their own form, so check with the counselor or program coordinator first.
Can I use this for court-ordered community service?
Courts and probation offices often have their own forms and approved agencies. Ask your probation officer or the court whether this log is acceptable.
Can the supervisor sign electronically?
Yes. Send the completed log with Request signatures. The signed PDF includes a certificate of completion with timestamps.
Do volunteer hours count for tax purposes?
The value of volunteer time is not tax-deductible in the US, though some out-of-pocket expenses can be. This is not tax advice.
Ready when you are
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