Resignation Letter
For employees giving formal written notice that they are leaving a job. It keeps the tone positive, confirms the last day and handles practical questions about handover and final pay.
- Fields
- 25
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Your manager's name
- Your job title
- The date you are giving notice and your last working day
- Notice period required by your contract or handbook, if any
- What you can do to hand over your work
What's inside
25 fields, ready to fill
- 20Typed answersnames, addresses, descriptions
- 4Dateschecked as real dates
- 1Signaturessignature and initials
7 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Resignation Letter
- 1
Header
Enter your details and your manager's name.
- 2
Dates
Enter the date you give notice, your last working day and how many days of notice that is.
- 3
Handover
Describe how you will hand over work, such as documenting processes or training a colleague.
- 4
Practical items
List property you will return and ask any questions about final pay or benefits.
- 5
Sign and deliver
Sign and email the PDF to your manager, copying HR if that is the practice.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: Any
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Resignation Letter: questions people ask
Do I have to give two weeks' notice?
In most US at-will jobs there is no legal requirement, but two weeks is customary. Your employment contract may require a specific notice period.
Can my employer make my resignation effective immediately?
Often yes, in at-will employment. Whether you are paid for the notice period depends on state law and company policy.
Should I explain why I'm leaving?
It is not required. A brief, positive reason is fine; save detailed feedback for an exit interview if you want to share it.
Can I resign by email?
Yes. Attaching a signed PDF creates a clear record of the date you gave notice.
Ready when you are
Fill the Resignation Letter now — no account to start.