Event Sign-In Sheet
For workshops, open houses, community meetings, trainings and fundraisers that need an attendance record and a list of people who want follow-up.
- Fields
- 114
- Pages
- 1
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Event name, date and location
- A pen or a tablet at the entrance
- A decision on what you will send people who opt in
- Any extra fields your sponsor or accreditor requires
What's inside
114 fields, ready to fill
- 91Typed answersnames, addresses, descriptions
- 1Dateschecked as real dates
- 22Choicescheckboxes, options, dropdowns
2 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Event Sign-In Sheet
- 1
Set up the header
Enter the event, date, location and host before printing or opening on a tablet.
- 2
Attendees sign in
Each attendee enters their name, organization, email and phone.
- 3
Opt-in
Attendees check the box if they want updates. Only contact those who opt in.
- 4
Export the list
After the event, convert the filled PDF to Excel or CSV to import contacts.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: Any
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Event Sign-In Sheet: questions people ask
Can I use this for continuing-education credit?
Some accrediting bodies require specific attendance fields, such as license numbers or signatures. Add columns in the editor if needed.
Is it okay to email everyone on the sheet?
Email only people who opted in, and include an unsubscribe option in marketing emails as required by the CAN-SPAM Act.
Can attendees sign in on a tablet?
Yes. Open the sheet in Fill PDF, or publish a check-in form with the form builder and display a QR code.
How do I turn the sheet into a contact list?
Use PDF to Excel or PDF to CSV on the filled sheet, then review entries for handwriting or typos.
Ready when you are
Fill the Event Sign-In Sheet now — no account to start.