Rental Application
For landlords and property managers screening prospective tenants for an apartment, house or room. Each adult who will live in the unit typically completes their own application.
- Fields
- 65
- Pages
- 3
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Applicant's legal name, date of birth and contact details
- Current and previous addresses with landlord contact information
- Employer, position, start date and monthly income
- Names and ages of everyone who will live in the unit
- Pet and vehicle details
- Application fee amount, if the landlord charges one (check state caps)
What's inside
65 fields, ready to fill
- 53Typed answersnames, addresses, descriptions
- 5Dateschecked as real dates
- 1Calculatedfill themselves from other fields
- 5Choicescheckboxes, options, dropdowns
- 1Signaturessignature and initials
19 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Rental Application
- 1
Landlord: fill the property box
Enter the property address, monthly rent and any application fee before sharing the form.
- 2
Applicant: personal details
Enter your name as it appears on your ID, date of birth, phone and email.
- 3
Rental history
Give your current address, how long you have lived there, rent paid and landlord contact. Add your previous address if you moved within the last two years.
- 4
Employment and income
List your employer, position and gross monthly income. Mention other income such as benefits or support in the extra income field.
- 5
Occupants, pets and vehicles
List every person who will live with you and any pets. Answer the background questions honestly; false answers can be grounds for denial.
- 6
Authorize screening and sign
Check the consent box and sign. Screening reports may require separate authorization from the screening company.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This template is a general starting point, not legal advice. Landlord-tenant laws differ by state and city (deposits, notice periods, required disclosures); have a qualified professional review it for your situation.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Rental Application: questions people ask
Can a landlord ask any question on an application?
No. The federal Fair Housing Act bars discrimination based on race, color, religion, sex, disability, familial status or national origin, and many states and cities add protections such as source of income. This form avoids questions about protected traits.
Is there a limit on application fees?
Several states and cities cap application fees or require them to match actual screening costs. Check local rules before charging.
Does the applicant's signature authorize a credit check?
The signed consent shows the applicant agreed. The Fair Credit Reporting Act requires a permissible purpose, and many screening companies have the applicant authorize directly as well.
What must I do if I deny an application based on a report?
Under the FCRA, a landlord who takes adverse action based on a consumer report must give the applicant an adverse action notice naming the reporting company.
Can applicants fill this on their phone?
Yes. Open it in Fill PDF or publish it with the form builder so applicants complete it in a browser and sign with a finger or mouse.
Ready when you are
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