Field Trip Consent Form
For schools, camps and youth groups taking students off site, especially with buses, private vehicles, meals or overnight stays. It gathers what chaperones need if something goes wrong away from school.
- Fields
- 29
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Destination, date, departure and return times
- Transportation type
- Cost and payment instructions
- Student's allergies, medications and conditions
- Two emergency contacts
- Insurance information
What's inside
29 fields, ready to fill
- 20Typed answersnames, addresses, descriptions
- 3Dateschecked as real dates
- 5Choicescheckboxes, options, dropdowns
- 1Signaturessignature and initials
9 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Field Trip Consent Form
- 1
Organizer: trip details
Enter destination, dates, times, transportation, cost and what to bring.
- 2
Parent: student and medical information
Enter allergies, medications to be given during the trip and conditions chaperones should know about.
- 3
Emergency contacts and insurance
Enter two people reachable during the trip and the student's health insurance.
- 4
Consent
Choose whether the student may attend and check the authorizations.
- 5
Sign
Sign and return the form with any payment.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This template is a general starting point, not legal advice. School, district and state rules differ; check your organization's policies before use.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Field Trip Consent Form: questions people ask
Does this form protect the school from liability?
It documents consent and medical information; it is not a full liability waiver. Whether schools may ask for waivers, and whether they are enforceable, depends on the state and district.
Who can give medication on a trip?
Most districts require a separate medication authorization signed by a parent and sometimes a doctor, and only trained staff may give it.
Can parents sign electronically?
Generally yes if the school accepts e-signatures. Bring printed copies on the trip in case phones lose signal.
How is this different from the permission slip?
The permission slip is a short yes/no for on-site activities. This form adds transportation, medical, emergency and insurance details needed off site.
Ready when you are
Fill the Field Trip Consent Form now — no account to start.