Equipment bill of sale
For selling used machinery and business equipment, such as a tractor, skid steer, forklift, restaurant oven or printing press, between businesses or individuals. It captures the serial or product identification number and hour meter, lists attachments, confirms the buyer inspected the equipment, and sets who handles pickup or delivery.
- Fields
- 45
- Pages
- 2
- Paper
- Letter
Fill it online without an account. The blank PDF is free to download and works in any PDF reader. Downloading a filled copy from the editor needs a free account — 3 downloads a month, no watermark. See plans
Reviewed
Before you start
What you need to fill it in
- Equipment type, make, model, year and serial number or PIN
- Hour meter reading, if the equipment has one
- Attachments and accessories included, with their serial numbers
- The price, payment method and any sales tax collected
- Pickup or delivery arrangements
- Lien or financing information
What's inside
45 fields, ready to fill
- 34Typed answersnames, addresses, descriptions
- 3Dateschecked as real dates
- 1Calculatedfill themselves from other fields
- 5Choicescheckboxes, options, dropdowns
- 2Signaturessignature and initials
9 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Equipment bill of sale
- 1
Identify the parties
Enter the seller and buyer. For a business, use its legal name and the name and title of the person signing.
- 2
Describe the equipment
Fill type, make, model, year, serial or PIN and the hour meter reading.
- 3
List attachments
Add each attachment or accessory included, with its serial number.
- 4
Set price and delivery
Enter the price and any sales tax. Choose whether the buyer picks up or the seller delivers, and the date.
- 5
Confirm inspection and sign
The buyer confirms they inspected or had the chance to inspect. Both parties sign.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
Requirements for transferring ownership differ by state and by type of property. Some states require their own official form, a title transfer, odometer disclosure or notarization. This template is a general format, not legal advice; check with your state agency or a lawyer.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Equipment bill of sale: questions people ask
Do I need to collect sales tax on used equipment?
It depends on your state and whether you are in the business of selling equipment. Occasional sales are exempt in some states. This is not tax advice.
Why record the hour meter?
Hours, not years, drive the value and wear of most machinery. Recording them protects both sides.
Who is responsible during transport?
State it. With buyer pickup, risk usually passes at pickup; with seller delivery, at delivery. Adjust the terms if you agree otherwise.
What if the equipment is still financed?
The lender must be paid and release its lien before ownership can pass free and clear. Do not sign until the payoff is arranged.
Ready when you are
Fill the Equipment bill of sale now — no account to start.