Integration
BetaFill PDF forms from Google Sheets rows and log extracted data back
PDFBetter works with Google Sheets through its Zapier and Make apps, with no code. Use it in both directions: a new row can fill a PDF form and send it for signature, and data PDFBetter extracts from invoices or forms can be written to a sheet. Each row becomes one PDF, with every column mapped to a form field. Each run of a PDFBetter step counts as one agent & automation run on your plan.
What you can automate with Google Sheets
One filled form per row: A new row in Google Sheets → Fill PDF Form maps each column to a field → Download PDF → the file is saved or emailed.
Agreements from a sales sheet: A row is marked ready → Fill PDF Form on your agreement → Send PDF for Signature to the email in that row.
An extraction log: A PDF arrives by email or cloud folder → Extract Data From PDF → a new row with each field and its page.
Signature status on the sheet: Document Fully Signed → the matching row is updated with the date it was signed.
Set it up
Set it up
You need a PDFBetter account and a Zapier or Make account connected to Google Sheets. There is nothing to install.
Connect PDFBetter
In PDFBetter, go to Settings → Integrations and click Set up in Zapier or Set up in Make, then click Allow and connect when PDFBetter asks.
Add Google Sheets
In the same Zap or scenario, add a Google Sheets step and connect your Google Sheets account in Zapier or Make.
Map and test
Map files and fields between the steps, run a test with a real document, then turn the Zap or scenario on.
The PDFBetter steps to use
The PDFBetter steps to use
Fill PDF Form, Get Form Fields, Send PDF for Signature, Extract Data From PDF, Document Fully Signed.
In Make the same steps appear in sentence case. Make also offers Watch recipient signatures and Watch new form responses, which aren't in the Zapier app.
Pricing
Pricing
This works on every PDFBetter account plan, including Free. Each PDFBetter step that runs counts as one agent & automation run; triggers and failed steps don't count.
Agent & automation runs per month: 200 on Free, 5,000 on Pro, unlimited (fair use) on Business.
Zapier's tasks or Make's operations, and your Google Sheets plan, are counted by those services as usual.
Plans
What each plan includes
| Free | Pro | Business | |
|---|---|---|---|
| Connect AI agents (MCP) | Included | Included | Included |
| Agent & automation runs per month | 200 | 5,000 | Unlimited |
What it doesn't do
- PDFBetter doesn't connect to Google Sheets directly: Zapier or Make runs the steps between them, so you need an account with one of them.
- Download links in a step's output expire after about 10 minutes, so pass files on within the same run.
- AI steps read a PDF's text layer; run Make PDF Searchable (OCR) first on scanned documents.
Google Sheets + PDFBetter: questions people ask
How do I map columns to PDF form fields?
Choose the document in Fill PDF Form and Zapier shows one input per form field; map a column into each. Get Form Fields lists the exact field names if you work in Make.
Do I need Zapier or Make to connect Google Sheets?
Yes, one of them. Both connect to Google Sheets and to PDFBetter; pick the one you already use. Make also has triggers for each recipient's signature and new form responses.
Does it cost extra in PDFBetter?
No. It's included on every plan, including Free; each PDFBetter step that runs uses one of your plan's monthly agent & automation runs.
Are my documents stored in PDFBetter?
Files a step works on are imported into your PDFBetter account so the step can process them, and appear in your documents, where you can delete them.