Contractor invoice
For general contractors and trades such as electricians, plumbers, roofers and remodelers. Labor and materials are billed in separate tables because many states tax them differently, and the job site, license number and deposit are on the page where homeowners and lenders expect them.
- Fields
- 87
- Pages
- 2
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- Your contractor license number, if your state issues one
- The job site address and the original quote or contract number
- Labor by task with hours and rate
- Materials with quantity and unit cost, from your supplier invoices
- Permit, dump or inspection fees paid for the job
- The deposit or progress payments already received
What's inside
87 fields, ready to fill
- 61Typed answersnames, addresses, descriptions
- 4Dateschecked as real dates
- 19Calculatedfill themselves from other fields
- 1Choicescheckboxes, options, dropdowns
- 2Signaturessignature and initials
7 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Contractor invoice
- 1
Identify the job
Enter the job site address, the contract or quote number and the work completion date.
- 2
Bill labor
List each task with hours and rate. The labor subtotal adds up below the table.
- 3
Bill materials
List materials with quantity and unit cost. Keep supplier receipts in case the customer asks.
- 4
Apply tax to materials
Enter your tax rate. The template applies it to materials only, which matches states that tax materials but not installation labor. Check how your state treats your trade.
- 5
Add fees and credit payments
Enter permit or disposal fees, then the deposit and any progress payments. The balance due is what the customer owes now.
- 6
Sign and send
Sign the invoice and send it with the lien waiver if the customer or lender requires one.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This is a general-purpose template. Check that its terms and fields match your situation and any rules that apply where you use it before you rely on it.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Contractor invoice: questions people ask
Why are labor and materials separate?
Many states tax materials but not installation labor, or tax them at different points. Separate subtotals make the tax line easy to check. This is not tax advice.
Should my license number be on the invoice?
Several states require licensed contractors to show their license number on contracts, bids and invoices. Including it is good practice either way.
What is a lien waiver and do I attach it here?
A lien waiver confirms you have been paid and give up lien rights for that amount. Rules and forms are state-specific, so send it as a separate document when payment clears.
How do progress payments work with this invoice?
Enter all prior payments in Payments received. The balance due then reflects only what remains on the job.
Can the customer sign to approve the work?
Yes. The acceptance signature lets the customer confirm the work is complete. Use Request signatures to collect it online.
Ready when you are
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