Event Sponsorship Agreement
For nonprofits, schools, clubs and event organizers accepting cash or in-kind sponsorship in exchange for recognition. It lists exactly what the sponsor gets and what happens if the event is cancelled.
- Fields
- 41
- Pages
- 3
- Paper
- Letter
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Reviewed
Before you start
What you need to fill it in
- Organizer and sponsor legal names
- Event name, date and location
- Sponsorship level, fee and payment dates
- List of sponsor benefits (logo placement, booth, tickets, mentions)
- Logo files and brand guidelines from the sponsor
- Refund policy if the event is cancelled
What's inside
41 fields, ready to fill
- 25Typed answersnames, addresses, descriptions
- 4Dateschecked as real dates
- 1Calculatedfill themselves from other fields
- 9Choicescheckboxes, options, dropdowns
- 2Signaturessignature and initials
17 required — the editor counts down how many are left while you fill.
Instructions
How to fill out the Event Sponsorship Agreement
- 1
Parties and event
Enter both organizations and the event details.
- 2
Level and fee
Enter the sponsorship level, cash amount and value of any in-kind contribution, with payment dates.
- 3
Benefits
Check standard benefits and describe any others precisely, such as logo size and placement.
- 4
Cancellation
Choose how fees are handled if the event is cancelled or moved.
- 5
Sign
Authorized representatives of both organizations sign.
Fill it online
What filling it looks like
- Edit & fill, Invite to sign and Create form are three modes of the same editor
- Amounts are formula fields: they calculate as you type
- The field navigator counts what's left and jumps to the next field
Shown with our invoice template. Sample content; names are fictional.
Written for: General (US)
This template is a general starting point, not legal advice. Laws differ by state and country; have a qualified professional review it for your situation.
Written by PDFBetter and last reviewed October 15, 2026. Spotted a problem? Tell us.
Event Sponsorship Agreement: questions people ask
Is sponsorship income taxable for a nonprofit?
Qualified sponsorship payments that receive only acknowledgment generally are not unrelated business income. Substantial return benefits, such as advertising with comparative or qualitative language, can change that. Ask a tax adviser.
Can the sponsor approve how its logo is used?
Yes. This template requires the organizer to follow the sponsor's brand guidelines and lets the sponsor approve new uses.
Does this need to be notarized?
No. Signatures by authorized representatives are enough, and e-signatures are generally accepted.
What if the sponsor's reputation becomes a problem?
The termination clause lets either party end the agreement if the other's conduct would seriously harm its reputation, with a pro-rated refund.
Ready when you are
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