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U.S. Citizenship and Immigration Services (USCIS) · United States (federal)

Form I-9: Employment Eligibility Verification

Current revision: Edition 01/20/25 (checked on uscis.gov, Oct 15, 2026)

Complete USCIS Form I-9 (edition 01/20/25): Section 1 for employees, Section 2 for employers, plus Supplements A and B. Keep it on file; don't send to USCIS.

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Form

I-9

Issued by
U.S. Citizenship and Immigration Services (USCIS)
Applies in
United States (federal)
Edition
Edition 01/20/25

Official source

PDFBetter is not affiliated with, endorsed by or acting for U.S. Citizenship and Immigration Services (USCIS). You download the form from uscis.gov and fill it in our editor. Check the issuer's instructions before you file.

What it is

What Form I-9 is for

Form I-9 verifies the identity and employment authorization of every person hired for employment in the United States. The new employee completes Section 1 and the employer reviews documents and completes Section 2. Employers keep the form on file and show it only if a government agency asks; it is never filed with USCIS.

Fill it here

From uscis.gov to your filled copy

  1. 1

    You download it from uscis.gov

    The agency's own, current PDF — not a retyped copy.

  2. 2

    Opens in the editor

    Fillable fields work as they are; on a flat page you type with text boxes.

  3. 3

    Your filled copy

    Download, print, sign or send it — the original stays untouched.

Who files it

  • Every new employee hired in the United States, citizens included
  • Employers and their authorized representatives (Section 2)
  • Preparers or translators who help an employee with Section 1 (Supplement A)
  • Employers reverifying work authorization or rehiring a former employee (Supplement B)

What you need

  • Employee's legal name, address, date of birth and citizenship or immigration status
  • Employee's SSN (optional unless the employer uses E-Verify)
  • Original documents from List A, or one from List B plus one from List C
  • Document titles, issuing authorities, numbers and expiration dates for Section 2
  • Employee's first day of employment and the employer's business name and address

Line by line

How to fill out Form I-9

  1. 1

    Section 1 — Employee

    The employee enters their name, address, date of birth and contact details, checks one citizenship or immigration status box, and signs no later than the first day of employment.

  2. 2

    Supplement A — Preparer or translator

    If someone helped with Section 1, that person completes and signs Supplement A on page 3.

  3. 3

    Choose documents

    The employee chooses which acceptable documents to present: one from List A, or one from List B and one from List C. The employer can't specify which ones.

  4. 4

    Section 2 — Employer

    Within three business days of the first day of work, the employer examines the original documents, records them, enters the first day of employment, and signs the certification.

  5. 5

    Alternative procedure box

    Employers enrolled in E-Verify that examine documents remotely under the DHS alternative procedure check the box in Section 2.

  6. 6

    Supplement B — Reverification and rehire

    Use page 4 later if an employee's work authorization expires or a former employee is rehired. It replaces Section 3 of older editions.

Where to send it

Do not file Form I-9 with USCIS or ICE. The employer keeps the completed form (paper or a compliant electronic system) for three years after the date of hire or one year after employment ends, whichever is later, and makes it available for inspection by DHS, the Department of Labor or the Department of Justice on request.

Filing rules change. Confirm the address or portal on uscis.gov before you send.

Form I-9: questions people ask

Which edition can we use?

USCIS lists 01/20/25 as the current edition. Its I-9 page also says the 08/01/23 edition may still be used until its expiration date of 05/31/2027.

Do we mail the I-9 to the government?

No. Employers keep it on file and present it only if inspected. Sending it to USCIS is a common mistake.

Can Form I-9 be signed electronically?

Employers may complete and keep I-9s electronically only with a system that meets DHS requirements for electronic signatures and record retention. If you don't have such a system, print the completed form and sign it by hand.

Does the employee have to give an SSN?

Not in Section 1 unless the employer participates in E-Verify. Employees should never be asked to provide a specific document to prove their status.

What are common I-9 errors?

Section 2 completed late, a missing first day of employment, an employer asking for specific documents, and photocopies accepted instead of originals.

How should employers store completed forms?

Keep them separate from personnel files and restrict access because they contain identity data. If you share one with an adviser, use a password-protected, expiring link.